Your Course Project is moving forward as you now have an approved project charter. At this point, we want to make sure your Course Project is fitting into the broader organizational structure for the organization you are using while also creating a communication management plan to ensure communication is a best practice. Create a Word document that includes the following sections.
1. Describe the organizational structure.
· Describe the type of the organizational structure that you believe would best suit the company for your course project and why.
2. Create a communications management plan.
· You can review a
See attachment
. The goal of a communications management plan is to ensure that communication, which is important for all projects, is established. The lines of communication need to be defined so that project managers, project team members, the client and customer, and all relevant stakeholders understand how to properly ensure communication is directed and recorded so there is no confusion. Remember, your responsibility as a project manager is to control the flow of communication. Not having an effective communications management plan can reduce the influence a project manager has. Also, keep in mind communication and types of communication are different for every organization. Your focus for your communication plan will focus specifically on items and events. Therefore, create a communication management plan using the template provided. You can use Excel or Word. The columns will be the following. Review the video for more details about each columns.
· Item/event
· Purpose
· Audience
· Date/frequency
· Who is responsible?
· Authority to release?
Video
Check out this 6-minute 9-second
Project Management: Creating a Communications Plan YouTube video.
3. Create a RAM or a RACI matrix.
· Research a responsibility assignment matrix (RAM) or a responsible, accountable, consulted, and informed (RACI) matrix for the key stakeholders in your project. You may not know the individual’s names, so you can complete this part of the assignment using the position or role the stakeholder fulfills for your project.
