MGT430 – internship

Training duration: 560 hours from August 2024 to January 2025:
Title: Last Step Transport and Storage Company .1
No website or related links available – Historical overview: A new company in the field of .2
transport and storage
Sector: Logistics .3
Retail sales of home furniture, retail sales of electronics and home appliances, retail .4
sales of wood, cork, and plastic products, operation of storage facilities for all types of
goods except food, general cargo shipping and distribution services, general
warehouses that contain a variety of goods, furniture and wood storage, light transport,
logistics services, parcel transportation (local), chilled and frozen goods transportation,
furniture transportation, truck rental with driver.
Target audience: Individuals and businesses .5
Organizational chart with employee count: .6
Total employees: 34
Departments:
CEO

•

Human Resources Manager:
a. HR Specialist
b. HR Assistant

•

Financial Manager – General Accountant

•

Sales Manager – Sales Representative

•

Purchasing Manager – Purchasing Representative

•

Logistics Operations Manager:
a. Warehouse Supervisor – Warehouse Worker
b. Transportation Supervisor – Driver – Loader

•

College of Administration and Finance Sciences

Form Number 3 – PERIODIC REPORT
Internship Student Report | Month: March
Start Date: 00/00/2025
End Date: 00/00/2025
Student’s Name: Zainab Hasan Almalki

Student’s ID Number: 180145033

Training Organization: Last Step

Trainee Department: Human Resources

Trainee Supervisor Name: Amal Alkhalidi

Faculty Member: Ms.Mashael Alshehri

Course: Internship – MGT430

CRN: 11639

Academic Year/Semester:
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.

College of Administration and Finance Sciences
(Report Components)

Task(s)

New skill(s)

Meeting(s)

Difficulty/ Challenge(s)

What are the activities and tasks given to you during this
month?
I was responsible for preparing job descriptions and the
annual leave plan. I created detailed job descriptions to
clarify employees’ roles and responsibilities within the
organization. Additionally, I developed the annual leave plan,
coordinating vacation schedules to ensure smooth workflow
and prevent conflicts throughout the year.
What skills did you learn through the month?
I learned how to prepare detailed job descriptions for the
available positions within the organization, ensuring that
each role is clearly defined and aligned with the company’s
needs. Additionally, I gained experience in developing the
annual leave plan, which helps in organizing and managing
employee vacations throughout the year to ensure smooth
operations and prevent any scheduling conflicts.
How many meetings did you attend?
I attended 5 meetings with each department manager to
gather the necessary information needed to prepare the job
descriptions and the annual leave plan for each department.
These meetings were crucial in understanding the specific
requirements of each department and ensuring the accuracy
and effectiveness of both tasks.
What are the difficulties you had this month?
While preparing the annual leave plan, some employees
within the same department submitted leave requests for the
same month and dates, which caused a conflict with the work
requirements.
How did you overcome these difficulties?
I explained to the employees, along with the department
manager, the importance of coordinating leave dates to avoid
conflicts with work requirements.

Learning

What did you learn from completing the tasks
The job description clarifies the employee’s tasks to prevent
confusion or redundancy in work and also helps define the
organizational hierarchy. Additionally, preparing the annual
leave plan saves time and effort in organizing vacations

College of Administration and Finance Sciences
throughout the year, ensuring both employees and
management are prepared in advance for the leave dates. This
allows employees to hand over tasks during their leave and
prevents conflicts between employees’ vacations, which
could lead to a shortage of workforce.
What did you want to learn more?
I look forward to learning more about human resources
development within the organization.

*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.

Name: ____Zainab H Almalki________________________
________Zainab___________________

Signature:

‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬

Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University

PERIODIC REPORT No: 1
Internship Student Report | Month ….
Start Date: _18_/8__/2024_
End Date: _10__/_2__/__2025_
Student’s Name: Zainab Hasan Almalki

Student’s ID Number: 180145033

Training Organization: Last Step

Trainee Department: Human Resources

Trainee Supervisor Name: Amal Alkhaldi
Course: MGT430

Faculty Member: Mashael Alshehri

Academic Year/Semester:

2024/2025

CRN: 11639

(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.

1

‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬

Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University

(Report Components)
What are the activities and tasks given to you during this
month?
Task(s)

New skill(s)

–

Recruitment and Hiring Procedures
Preparing the Annual Recruitment Plan

What skills did you learn through the month?
1- I learned how to sort resumes.
2- Receiving job applications from other departments.
3- Coordinating interview schedules for candidates.
4- Learning how to conduct personal interviews.
5- Preparing the job description for the new employees.
6- Preparing the job offer for the new employees.
How many meetings did you attend?

Meeting(s)

I didn’t attend meetings, however, I attended the interviews.
What are the difficulties you had this month?
Preparing the recruitment plan because of the unavailability
of some department managers.

Difficulty/ Challenge(s)

How did you overcome these difficulties?
By the continuous follow-up with department managers to
understand their needs for hiring employees in the coming
year.

What did you learn from completing the tasks

Learning

I learned how to reduce randomness in hiring by matching
requirements with candidates. I also learned the importance
of preparing job descriptions to prevent overlapping tasks
among employees. This should be clear to both supervisors
and subordinates to avoid confusion for employees when
receiving necessary guidance

2

‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬

Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University

What did you want to learn more?
I look forward to preparing the organizational structure.

*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.

3

College of Administration and Finance Sciences

Form Number 3 – PERIODIC REPORT
Internship Student Report | Month November
Start Date: 20/10/2024
End Date: 23/11/2024
Student’s Name: Zainab H Almalki

Student’s ID Number: 180145033

Training Organization: Last Step

Trainee Department: Human Resources

Trainee Supervisor Name: Amal Alkhaldi

Faculty Member: Ms.Mashael Alshehri

Course: Internship – MGT430

CRN: 11639

Academic Year/Semester: 1ST 2024/2025
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.

College of Administration and Finance Sciences
(Report Components)

Task(s)

New skill(s)

Meeting(s)

Difficulty/ Challenge(s)

What are the activities and tasks given to you during this
month?
During this month, I was assigned two main tasks. First, I
worked on preparing the organizational structure, which
involved outlining the various departments, roles, and
reporting relationships within the company. Second, I
assisted in preparing the payroll, ensuring that employee
salaries were calculated accurately, taking into account
factors like attendance, overtime, and deductions, and
ensuring timely processing of payments.
What skills did you learn through the month?
Throughout the month, I gained several valuable skills. I
learned how to calculate overtime and handle administrative
penalties. I also became familiar with managing annual
bonuses and allowances. Additionally, I learned how to
extract attendance and departure fingerprint data and how to
prepare the organizational structure effectively.
How many meetings did you attend?
I attended one meeting with the HR Manager, where we
discussed and outlined the steps needed to prepare the
organizational structure. During the meeting, the roles and
responsibilities within the company were clarified, and we
worked on organizing the departments and their relationships
in alignment with the company’s goals.
What are the difficulties you had this month?
I faced difficulty with errors in the company’s attendance and
departure fingerprint system. These errors needed to be
corrected to ensure the accuracy of the data used for payroll
preparation.
How did you overcome these difficulties?
I overcame these difficulties by manually correcting the
attendance and departure fingerprint data for the employees. I
carefully reviewed the records, identified the errors, and
made the necessary adjustments to ensure the data was
accurate. This process helped ensure that the payroll
preparation was not affected, and the employees’ attendance
records were properly updated.

College of Administration and Finance Sciences

Learning

What did you learn from completing the tasks
From completing the tasks, I learned the importance of
preparing the payroll carefully and ensuring that all inputs
are accurate from the start of the month to avoid errors in
employee salaries. Additionally, while working on the
organizational structure, I understood the need for clear role
definitions and proper alignment of departments to ensure
smooth operations. I also learned how crucial it is to handle
attendance data accurately and efficiently, as well as the
importance of correctly calculating overtime, penalties,
bonuses, and allowances to maintain fairness and
transparency within the company.
What did you want to learn more?
I look forward to learning more about handling leave
management. I am interested in understanding how to
properly track and process employee vacations, sick leave,
and other types of leave to ensure compliance and smooth
operations within the company.

*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.

Name: ______Zainab Almalki______________________
_______________Zainab____________

Signature:

College of Administration and Finance Sciences

Form No 4- Internship Report Cover Page
Student`s name:
Student`s ID #:

Training Organization:

Trainee Department:

Field Instructor Name:

Field Instructor Signature:

Course Title:

CRN:

Internship Start Date:

Internship End Date:

Academic Year/Semester:

For Instructor’s Use only
Instructor’s Name:

Total Training Hours /280

Students’ Grade: Marks Obtained /30

Level of Marks: High/Middle/Low

College of Administration and Finance Sciences

Academic Report Guideline(Co-op)
(please do not include this text in the final report, just follow its guidelines and
use the cover page above)
The report should be submitted within two weeks after you finish your Co-op training Program.
In addition, the report should be approximately 3000 – 4000, single –spaced and consider taking the
following format
General instructions for writing the final report:
The report must be written in English language.
The word limit is 3000-4000.
If the report word count is not within the required word limit, marks will be deducted.
The font size is 12, Times New Roman, justified, 1.5 space.
Main headings use font size of 16 and bold.
Add page numbers in the middle bottom of the page.
Plagiarism or copying from other sources will result in ZERO marks.
This report must be submitted on Blackboard (WORD format only) via the allocated folder.
Your work should be clearly and completely presented; marks may be reduced for poor presentation. This
includes filling your information on the cover page.
Assignment will be evaluated through BB Safe Assign tool. Late submission will result in ZERO marks
being awarded.
First Page
The first page should display the student’s full name, internship start and finish dates, working hours per
week, company/institution name, and the cover page.
The field instructor should sign on the first page.
A Brief Executive Summary of the Internship
A one-page summary of the company/institution and a short account of the major activities carried out
during the internship period.
Acknowledgment
To allow the student to express her/his thankful and gratitude to individuals (such as: field instructor,
academic supervisor, colleagues…etc.) who help them in carrying out and completing her/his training
journey. This part will aid the students to learn basic elements of academic writing. To express their
appreciation in a concise and professional manner.
Table of Contents
Contents of the report with page numbers, list of tables, and list of figures.
Introduction
A brief of the report. The Aim of the report.

College of Administration and Finance Sciences
Chapter 1: Description of the company
This section should answer the following questions:
What is the full title of the company/institution?
Give a brief history of the company, full mailing address and relevant weblinks
What is the type of ownership of the company/institution?
State the main shareholders and their shares.
What is the sector that the company/institution operates in?
Specify the products and services produced and offered to its customers/clients.
Who are regarded as the customers/clients of your internship company (consider the end users, retailers,
other manufacturers, employees,etc.)?
Provide an organization chart of the company, along with information on the number of employees.
Provide a list of functions performed by different departments/divisions in the internship organization.
Provide an overview off the production system or service procedure (what are the resources, inputs,
outcomes, andconstraints?)
Provide a process chart of a major product and/or service.
The following questions can be classified as your major fit (Finance, Accounting, Ecommerce and
Management).
• What kind accounting/finance/IT//quality/marketing standards and principles are used in the
organization?
• Discuss telecommunication technologies (Database, Instant Messenger, Networking, Ecommerce tools)
used in the company.
• Describe the quality planning and control activities in the internship organization.
• Describe the quality control activities throughout the life cycle of the product/service groups
• What kind of financial analysis and decision-making methods are used by corporate treasurers and
financial managers in the internship organization?
• What types of marketing, selling, and human resources analysis are performed (cost system, evaluation
of consumers, needs, product strategy, distribution strategy, promotional strategy)?

Chapter 2: Internship activities
This is the main body of your report. During the internship period, the focus of the training may on the
following types of analysis and questions. You do not have to answer all the questions in the list: •
Describe your working conditions and functions, such as: Who is your supervisor (include his/her name
and his/her position); other team members or co-workers and what their functions are to complement
yours.
• Provide a detailed description about the department(s) that the trainee did her/his training with them.
Adding all sub-divisions for this department(s) if it is available. Student can add to this description a
supported chart.
• Detailed descriptions about all tasks and activities that the trainee did them during her/his training
period.
• Gained skills and how they added value to your work
• Other tasks that are not related to the trainee’s major that done by her/him at the company should be
included in this chapter as well.
• What types of incentives did you get as a trainee to be more proactive and productive?

College of Administration and Finance Sciences
• Describe what kind of working documents and analysis you did there and what experiences you have
gained throughout yourtraining. Provide examples of your work.
• A comparison between theory (things you have learned in the classroom) and practice (things you did or
observed at the company) must be made and highlighted. In this section the student can add a supported
table includes which academic course (s) (course title and code) helped to perform training tasks. For
example, two columns; the first one shows the course name and second column shows the tasks
performed and related to this course.
• Show some work samples that you have encountered/conducted at the company through graphs,
pictures, data, drawings, or design calculations and include them in your report.
• Lessons learnt (what the overall benefits gained from the training program)
Chapter 3: Recommendations
• Advantageous that helped the student in completing the training program.
• Disadvantageous and challenges that faced the student and how he/she did overcome them.
• Recommendations to improve training program in the college.
• Recommendation for the training company. Conclusion Sum up and summary of the training
experience. Reference If it is needed Appendix (option) This will help the instructor to have a background
about the trainee and his/her previous experiences. Also, it helps the students in writing their CVs for
future job application especially for fresh graduates who do not have previous practical experiences.
• Basic information (name, city, contact details…etc.).
• Job objectives.
• Academic qualifications.
• Practical experiences.
• Skills this will help the instructor to have a background about the trainee and his/her previous
experiences

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