Final report-430

College of Administration and Finance Sciences

Form Number 3 – PERIODIC REPORT
Internship Student Report | Month: March
Start Date: 00/00/2025
End Date: 00/00/2025
Student’s Name:Aishah Alameen

Student’s ID Number:S200122491

Training Organization: Ministry of Human
Resources

Trainee Department: Al Salam Branch

Trainee Supervisor Name: Ms Reem Al-Juhani

Faculty Member: Ms.Mashael Alshehri

Course: MGT430

CRN: 15277

Academic Year/Semester: 1st semester 2025/2026
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.

College of Administration and Finance Sciences
(Report Components)
What are the activities and tasks given to you during this
month?

Task(s)

During this month, I undertook several activities and
tasks that contributed to developing my skills. I
participated in activating Tolerance Day by preparing and
organizing events, including slogans and brochures. I also
coordinated with other participating departments to
ensure that all the necessary resources for the day’s
activities were available.
I also contributed to spreading messages of tolerance
among employees through awareness materials.
Another activity and task I participated in this month was
activating Safety Day in the presence of the Civil
Defense. I participated in welcoming the Civil Defense,
organizing the event, preparing awareness and
informational materials, setting up the site, monitoring
and implementing the activities, and carrying out the
evacuation drill.
This month I also participated in preparing and
delivering a self-development training course, from
preparing and setting up the venue to providing the
necessary support to monitor the course’s progress and
documenting attendees’ feedback.
In addition to my primary duties in the Human
Resources department, I participate in employee payroll
processing, reviewing beneficiary data, and verifying
beneficiary information before disbursement. I then
submit the data to the relevant department for approval.
What skills did you learn through the month?

New skill(s)

I learned a range of skills and knowledge, and this
knowledge and these skills enriched my professional
experience and contributed to my deeper understanding of
human resources by learning how to manage events and the
skill of organizing events.I gained experience in coordinating

College of Administration and Finance Sciences
with external parties such as civil defense, ensuring the
availability of required materials and the readiness of the
venue. I also understood the steps of advance planning and
time management during events.I gained skills in
communicating with employees, training and development
skills, administrative and financial work skills, as well as
skills and experience working within a professional
environment.
How many meetings did you attend?
Meeting(s)

During this month I did not attend any official meetings,
only at the beginning of the training there was a meeting with
the supervisor and it was an introductory meeting.
What are the difficulties you had this month?
I faced several difficulties this month, such as time
management and trying to juggle multiple tasks.

Difficulty/ Challenge(s)

Trying to manage my time between conducting training
courses and handling essential administrative tasks like
disbursing salaries was a challenge at first. I also struggled
with organizing the courses due to a lack of experience and
understanding of coordination between relevant parties. This
was difficult initially, but with practice, the process became
easier and clearer.
Also, the difficulty of communicating with a large number of
employees and conveying information to them accurately
and correctly, as well as the accuracy of administrative work,
verifying the data of beneficiaries and disbursing salaries to
them, and adapting to the work environment, such as the
mechanism of communication and understanding the
workflow between departments.
How did you overcome these difficulties?
By managing my time and improving my time management
process through scheduling, prioritizing tasks, dividing time
between task management and administrative tasks, and
setting an alarm for each task.

College of Administration and Finance Sciences
Also, developing communication skills and benefiting from
the experiences of those around me by asking them for help
when encountering a problem. Sending information clearly
and concisely ensures everyone understands it. Focus and
accuracy by double-checking beneficiary data before
submitting it to ensure its validity and accuracy. Adapting to
the work environment: I dedicated some days to
understanding the workflow and administrative processes
within the work environment.

Learning

What did you learn from completing the tasks
I learned a lot by completing the tasks assigned to me.
Firstly, I learned responsibility by completing tasks on
time and with the required accuracy, adhering to all work
requirements, and accepting the results. I also learned
self-confidence by completing the required tasks
correctly, which increased my self-confidence and my
practical skills
I also learned to improve my operational skills through
more practical experience in various tasks, including
participating in training courses and handling
administrative duties such as disbursing salaries and
coordinating with different departments.
Working as part of a team taught me the importance of
cooperation and completing tasks effectively and on
time. I also developed problem-solving skills by being
patient, calm, and asking for help when needed. Planning
and organization skills were also enhanced through
creating schedules, prioritizing tasks, and allocating time
and effort effectively.
What did you want to learn more?
Although I learned a great deal during my training, I still
want to learn and further develop my knowledge in human
resources systems. I also want to enhance my management
analysis skills, improve my professional communication
skills, learn more about event management, and master

College of Administration and Finance Sciences
digital software.

*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.

Name: _Aishah Alameen___________________________
___________________________

Signature:

Practical Procedures for Using the Employee Self-Service System
H 1447 AH Human Resources Operations Unit
______________________________________________________________
_________________________________________

Services;
Purpose and Procedures :
Inquiry about Employee Entitlements Service Purpose: -Enabling employees to
track the disbursement of their financial entitlements (salary slip, allowance,
secondment, training bonus (scholarship, assignment, etc.)) 1. Access the
employee self-service portal Inquire about Employee Entitlements > Specify the
period from and to 2) Search. Select (>) Pending Requests Service Purpose: To
view requests that are still under processing 1. Access the employee self-service
portal Pending Requests > 2) Search. Select ( Pending requests will appear 3.
Select the request to be tracked and click on the details icon Print Requests
Service Purpose: This service prints requests that have been uploaded to the
system, such as letters of introduction or travel orders 1. Access the employee
self-service portal Print Requests > 2. To print Select (Outputs) > Basic Personal
Data Service Purpose: This service allows for modification of basic data or the
addition of new data 1. Access the employee self-service portal Basic Personal
Data > 2. Click on Update Personal Data of Dependents and
Beneficiaries 2. Select (Add) > Register the required data 3. Add the required
attachments and then execute the Payroll Purpose of Service: To view the details
of the payroll 1. Access the Employee Self-Service > Payroll
Select the required payslip according to the date of the month, then proceed

___________________________________________________________________________
____________________________

Services
Services:
Purpose and Procedures:

Academic Qualifications

:Service Purpose

To register an employee’s academic qualifications
1An employee currently enrolled in studies and needs to upload their exam leave
:forms. Before starting, prepare the following attachments

A letter of approval for studies from the employer

A letter of acceptance to study for the employee from the educational institution

Stamped semester exam schedules
Access the employee’s self-service portal .1
Academic Qualifications >>
Request to Add Qualification
Select (Add) .2
Fill in the data on the registration screen
as indicated by the symbol *
:Note the Qualification Type icon

Select {Ongoing} if the employee is still enrolled in studies and needs to 
upload their exam leave form
Review the data .3
Next
Attach the required documents and then >
Request to Add Qualification
Select (Add) .2
Fill in the data on the registration screen
as indicated by the symbol *
:Note the Qualification Type icon
Select Complete 
in case the employee has completed their studies and the qualification is {
}being officially documented after issuance
Apply
:There will be two options >
Total Absence .1 /
.View all days of absence (previously recorded vacations) 
You can search for a specific absence or vacation by filling in the fields: type of 
.absence, start date, etc., then clicking Go
From the absence category, you can select the type of absence, and the table 
below will display all days of absence recorded under that type. For example,
(select the category: Sick Leave). In the table below, all sick leave days will be
.displayed

2
/
Balances

Entitlements

To view leave balances (regular, compensatory, emergency)

)Entitlement > By clicking on (Balances

,On the date of the event
.click on the calendar icon to select a future date
.We want to know the expected balance of entitlements when this date arrives
.Then click on Go, and the balance you are allowed to use will appear

My Performance Calendar
.To view the job performance calendars recorded in the system


You can view the performance calendar by selecting from the table and clicking
.on Details

After the details appear, you can print the performance evaluation using the icon

Services;
Purpose and Procedures
Leaves
:Leaves are classified as follows
A. Regular Leave
B. Exam Leave
C. Study Leave
D. Emergency Leave
E. Sick Leave
F. Leave to Accompany a Patient
G. Exceptional Leave
H. Bereavement Leave
I. Maternity Leave
J. Parental Care Leave
K. Paternity Leave
L. National Service Leave
M. Compensation Leave
Leave Requests .1
Leave Request >

Select (Add)
..Execute
Exceptional Leave
Minimum
Leave Requests .1
>
Leave Request
Select (Add) .2
>
Access the registration screen and enter the leave request data

Execute
For Exam Leave Request
The professional qualification must be registered from the Qualifications Service
as mentioned above in the guide
Access the Employee Self-Service .1

>
Leave Requests
>
Leave Request

Access the registration screen and enter the necessary data

:Execute. To request sick leave
You must download the sick leave report from the Seha platform and obtain the
.issuing number from your employer
)An explanatory brochure is attached(
Leave Requests .1
Leave Request >
Select (Add)
Access the .2

Registration Screen and enter the data for the leave request (Type of leave: Sick)
Apply
.Submit

Payment to accompany a patient
Leave Requests .1
Leave Request >
Select (Add) .2
Access the >

Registration Screen and enter the data for the leave request (Type of leave:
Regular – Reason: Accompanying a patient)
Review the data page .3
Next >
and attach the accompanying report
.Then Submit

Exceptional leave without pay
Leave Requests .1
Leave Request >
Select (Add) .2
Access the registration screen and enter the leave request data (Type: >
.Exceptional, Reason: As per case)
Review the data page then .3
Next >
.Execute

Maternity Leave
The employee is entitled to maternity leave with full pay for a period of (seventy)
days, which she may distribute as she wishes. It begins no later than twentyeight days before the expected delivery date. The expected delivery date is
.determined by a medical certificate issued by a health authority

Leave Requests .1
Leave Request Select (Add) >
Access the registration screen and enter the leave request data (Type: .2
Maternity Leave)

Select (Add)
Access the registration screen and enter the data for the leave request (Type: .2
Bereavement Leave, if applicable, or Bereavement Leave for a female employee
.whose husband has passed away)
.Review the data page, then click Next .3
.Submit. Attach the death certificate, then select Maternity/Paternity Leave
An employee is entitled to three days of leave with full pay if their child is born
.within one week of the birth date

Leave Request > Leave Requests .1
Select (Add)
Access the registration screen and enter the data for the leave request (Type: .2
.)Maternity Leave
.Apply
Select (Add)
Access the registration screen and enter the leave request data (Type: .2
Maternity Leave)
Apply
Implementation

Services;
Purpose and Procedures
Vacation Extension Request
:Service Purpose
To extend a vacation
Access the Employee Self-Service portal .1
Vacation Requests
Vacancy Extension Request >
Screen 2
Additional Information
For the effective date, enter the start date of the vacation to be extended, then
click the Confirm Effective Date button, then select Add
3From the vacation details: Select the type of vacation to be extended and fill in
the remaining required fields, then apply
4Next
Screen 2
Additional Information
For the effective date, enter a date before the vacation to be modified, then click
.the Confirm Effective Date button, then Add

3:From the vacation details
in the remaining required Specify the type of vacation to be modified and fill
.fields
.Then apply
4Next
Vacation Requests
Vacancy Cancellation Request >
Screen. 2
Additional Data

At the
:Activity Date
Enter a date before the vacation to be canceled, then press the Confirm Activity
button, then
Add
3From the vacation details: Specify the type of vacation to be canceled and fill in
.the remaining required fields. Then apply
Next
Vacation Requests
Vacancy Interruption Request >
Screen. 2
Additional Data
:At the date of the activity
}.The date should be after the start date of the leave and before its end{
.Then press the “Confirm Activity” button, then add
3From the leave details: Specify the type of leave to be canceled and fill in the
.remaining required fields
.Then apply
4Next
Leave requests
.Request to return to work after leave of absence >
2
From the screen
Additional Data
:At the date of the activity
.Then press the button and enter the date immediately after the leave date
.Confirm Activity, then add

3From the leave details: Specify the type of leave for which you want to return to
.work and fill in the remaining required fields
.Then apply
Execute-4 > Next-

Service:
Purpose and Procedures
Weekend Holiday Scheme Request
:Service Purpose
This service is used to change the default weekend (Friday and Saturday) to
.another weekend

.Access the Employee Self-Service portal .1

Weekend Holiday Scheme Request
.Screen
Additional Information .2
:On the date of activation
Specify the start date of the work week, then click the “Confirm Activity” button
.and add it

3:From the Employee’s Weekly Work System Screen, we specify

Weekly Work Start Date 
Weekly Work End Date 
Weekly Holiday System

.Note that the weekly work system is represented by two numbers: 0 or 1

Where 0 represents a weekly holiday and 1 represents a working day. The holiday
.system is filled in according to the employee’s preferences

}.It is essential to note that the start and end dates of the weekly work must be 1{
:Then apply the following
4Next Allowance Requests > Access the Employee Self-Service . >1
Training Program Entitlements. Government Document Details Requests
:Service Purpose
To request an update to the national identity card during its renewal, whether for
.Saudi citizens or foreign contractors

:It includes two services
1Request for details of the national identity card (for Saudi citizens)
2.Request for details of the residency permit (for non-Saudi citizens)

Government Document Details Requests .1
>
Request for details of the national identity card–

From the Additional Data screen, click the Update button .2
From the Leave Details section: Enter the required data .3Apply
.screen, press the Update button

.Select the start date and then Apply .3
Next

Request to Commence Work
2
.From the Additional Data screen, click the Update button

3Fill in the required data and then apply

Request to Commence Work 2
From the screen
Direct Transfer
Fill in the required data and then apply

Bank Requests
:Service Purpose
This service allows employees to request a transfer from one bank to another.
For salary stabilization, the request is processed through a branch specialist
.according to the HR specialists’ permissions

:To transfer from one bank to another, two consecutive steps must be taken
1Access the Salary Stabilization End icon: To end salary stabilization at the
previous bank and prepare the attachment (Clearance certificate from the
.previous bank)
:The procedure is as follows

1
Bank Requests
Request to End Salary Stabilization >
Update >

Fill in the required data and enter the installation end date according to the .2
.clearance date. Apply
>
Review the following data. Attach the required documents (clearance .3
.certificate) and then proceed
Access the Bank Account Management icon to submit a transfer request to .2:the other bank and prepare the following attachments
(New bank IBAN printout + clearance certificate from the previous bank). The
:procedure is as follows
Bank Requests .1
Bank Account Management Request >
Update >
.Fill in the required data according to the new bank IBAN printout. Apply .2
>
Review the following data. Attach the required documents (New bank IBAN .3
.printout + clearance certificate) and then proceed
Travel Order and Ticket Reimbursement Requests
:Service Purpose
:To allow employees to submit travel orders for themselves

To submit your request, you must first obtain a (secondment/scholarship
:decision) in the Scholarship icon. The procedure is as follows
1
Travel Order and Ticket Reimbursement Requests
Add
2

:Fill in the required data, noting two icons

Reason: Select (Scholarship) if the request is to attend a training course affiliated
.with the Institute of Public Administration or the Training Center

Accompanying Persons: To specify the accompanying person, their data must be
entered beforehand in the system through the Personal Dependents and
.Beneficiaries Data icon
Complete all fields and then apply
Next Training Course Registration Request (Add) Complete the form
Completely According to the certificate or acceptance notice -2 Continue >
Attach the acceptance or nomination notice and then proceed.

Practical Procedures for Using the Employee SelfService System
H 1447 AH Human Resources Operations Unit
______________________________________________________________
_________________________________________
Scholarship Requests
:This service provides three services

Scholarship/Assignment Request Decision -1
To issue a decision to attend the course, approve the nomination, and submit
.travel orders

Scholarship Requests -1
.Request to issue a decision to assign/assign a course >

Filling in course details -2
Reviewing data, then Next -3
.Acceptance notice can be attached, or not
Request for Disbursement of Scholarship/Secondment Allowances

Request immediately after completion of scholarship/secondment
Purchase answer to see full
attachment