Management Question

‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬

Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University

PERIODIC REPORT No: 2
Internship Student Report | Month ….
Start Date: __/___/2025_
End Date: ___/___/__2025_
Student’s Name: Fatimah Yahya Alqahtani

Student’s ID Number: S200228196

Training Organization: Ministry of Municipalities

Trainee Department: Administrative Secretariat

and Housing

Training

Trainee Supervisor Name: Mohammed Abdullah
AlMuehi
Course: MGT430

Faculty Member: Dr. Nouf Alhajri
CRN: 50150

Academic Year/Semester: 2024-2025 / Summer
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.

1

‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬

Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University

(Report Components)

Task(s)

New skill(s)

What are the activities and tasks given to you during this
month?
1. Organizing Schedules and Meetings:
• Coordinating meeting times between different departments.
• Sending meeting invitations and preparing agendas.
• Recording minutes of meetings and distributing them to
attendees.
2. Document Preparation and Management:
• Drafting and formatting official letters and memos for
internal and external use.
• Reviewing documents to ensure accuracy before
submission.
• Filing and archiving documents in both physical and
electronic formats.
3. Communication and Correspondence:
• Managing incoming and outgoing calls and emails.
• Responding to inquiries from other departments or external
stakeholders.
• Following up on pending tasks with different teams.
4. Administrative Support:
• Assisting supervisors in preparing weekly and monthly
departmental reports.
• Handling day-to-day clerical duties such as photocopying,
scanning, and printing.
• Supporting team members in coordinating official events
and workshops.

What skills did you learn through the month?
Throughout this training period, I have developed several
important skills, including:
• Professional Communication: Writing formal letters and
emails using clear and professional language.
• Time Management: Prioritizing multiple tasks and
completing them within deadlines.
• Technical Skills: Enhancing my ability to use Microsoft
Office tools (Word, Excel, PowerPoint, Outlook) for
reporting and documentation.
• Organizational Skills: Managing records and files
efficiently for quick access and reference.
• Problem-Solving: Quickly adapting to urgent tasks and

2

‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬

Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University

providing practical solutions.

Meeting(s)

How many meetings did you attend?
I attended 3 departmental meetings during this month. These
meetings covered:
• Updates on ongoing projects and initiatives.
• Weekly planning of tasks and responsibilities.
• Discussion of administrative procedures and improvements
to workflow.
What are the difficulties you had this month?
Some challenges I encountered during the training included:
• Understanding new procedures and policies within the
ministry at the beginning of the training.
• Handling multiple administrative tasks at once, especially
when deadlines overlapped.
• Navigating new software systems that I had not used
before.

Difficulty/ Challenge(s)
How did you overcome these difficulties?

Learning

• I asked for clarification and guidance from my
supervisor and team members whenever needed.
• Created a daily checklist to track tasks and ensure
nothing was missed.
• Took personal time to practice using office software
until I became more confident.
What did you learn from completing the tasks
From completing these tasks, I learned:
• The vital role of secretarial work in ensuring smooth
departmental operations.
• How to maintain professionalism in communication and
documentation.
• The importance of teamwork and coordination in achieving
organizational goals.
• Improved my attention to detail, especially in proofreading
documents and preparing official reports.
What did you want to learn more?

3

Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University

‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬

• I want to gain more experience in advanced office
management systems and electronic archiving.
• I would like to learn more about event and conference
coordination within the ministry.
• I am interested in understanding project management
basics to support administrative tasks in larger initiatives.

*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.

4

College of Administration and Finance Sciences

Form No 4- Internship Report Cover Page
Student`s name:
Student`s ID #:

Training Organization:

Trainee Department:

Field Instructor Name:

Field Instructor Signature:

Course Title:

CRN:

Internship Start Date:

Internship End Date:

Academic Year/Semester:

For Instructor’s Use only
Instructor’s Name:

Total Training Hours /280

Students’ Grade: Marks Obtained /30

Level of Marks: High/Middle/Low

College of Administration and Finance Sciences

Academic Report Guideline(Co-op)
(please do not include this text in the final report, just follow its guidelines and
use the cover page above)
The report should be submitted within two weeks after you finish your Co-op training Program.
In addition, the report should be approximately 3000 – 4000, single –spaced and consider taking the
following format
General instructions for writing the final report:
The report must be written in English language.
The word limit is 3000-4000.
If the report word count is not within the required word limit, marks will be deducted.
The font size is 12, Times New Roman, justified, 1.5 space.
Main headings use font size of 16 and bold.
Add page numbers in the middle bottom of the page.
Plagiarism or copying from other sources will result in ZERO marks.
This report must be submitted on Blackboard (WORD format only) via the allocated folder.
Your work should be clearly and completely presented; marks may be reduced for poor presentation. This
includes filling your information on the cover page.
Assignment will be evaluated through BB Safe Assign tool. Late submission will result in ZERO marks
being awarded.
First Page
The first page should display the student’s full name, internship start and finish dates, working hours per
week, company/institution name, and the cover page.
The field instructor should sign on the first page.
A Brief Executive Summary of the Internship
A one-page summary of the company/institution and a short account of the major activities carried out
during the internship period.
Acknowledgment
To allow the student to express her/his thankful and gratitude to individuals (such as: field instructor,
academic supervisor, colleagues…etc.) who help them in carrying out and completing her/his training
journey. This part will aid the students to learn basic elements of academic writing. To express their
appreciation in a concise and professional manner.
Table of Contents
Contents of the report with page numbers, list of tables, and list of figures.
Introduction
A brief of the report. The Aim of the report.

College of Administration and Finance Sciences
Chapter 1: Description of the company
This section should answer the following questions:
What is the full title of the company/institution?
Give a brief history of the company, full mailing address and relevant weblinks
What is the type of ownership of the company/institution?
State the main shareholders and their shares.
What is the sector that the company/institution operates in?
Specify the products and services produced and offered to its customers/clients.
Who are regarded as the customers/clients of your internship company (consider the end users, retailers,
other manufacturers, employees,etc.)?
Provide an organization chart of the company, along with information on the number of employees.
Provide a list of functions performed by different departments/divisions in the internship organization.
Provide an overview off the production system or service procedure (what are the resources, inputs,
outcomes, andconstraints?)
Provide a process chart of a major product and/or service.
The following questions can be classified as your major fit (Finance, Accounting, Ecommerce and
Management).
• What kind accounting/finance/IT//quality/marketing standards and principles are used in the
organization?
• Discuss telecommunication technologies (Database, Instant Messenger, Networking, Ecommerce tools)
used in the company.
• Describe the quality planning and control activities in the internship organization.
• Describe the quality control activities throughout the life cycle of the product/service groups
• What kind of financial analysis and decision-making methods are used by corporate treasurers and
financial managers in the internship organization?
• What types of marketing, selling, and human resources analysis are performed (cost system, evaluation
of consumers, needs, product strategy, distribution strategy, promotional strategy)?

Chapter 2: Internship activities
This is the main body of your report. During the internship period, the focus of the training may on the
following types of analysis and questions. You do not have to answer all the questions in the list: •
Describe your working conditions and functions, such as: Who is your supervisor (include his/her name
and his/her position); other team members or co-workers and what their functions are to complement
yours.
• Provide a detailed description about the department(s) that the trainee did her/his training with them.
Adding all sub-divisions for this department(s) if it is available. Student can add to this description a
supported chart.
• Detailed descriptions about all tasks and activities that the trainee did them during her/his training
period.
• Gained skills and how they added value to your work
• Other tasks that are not related to the trainee’s major that done by her/him at the company should be
included in this chapter as well.
• What types of incentives did you get as a trainee to be more proactive and productive?

College of Administration and Finance Sciences
• Describe what kind of working documents and analysis you did there and what experiences you have
gained throughout yourtraining. Provide examples of your work.
• A comparison between theory (things you have learned in the classroom) and practice (things you did or
observed at the company) must be made and highlighted. In this section the student can add a supported
table includes which academic course (s) (course title and code) helped to perform training tasks. For
example, two columns; the first one shows the course name and second column shows the tasks
performed and related to this course.
• Show some work samples that you have encountered/conducted at the company through graphs,
pictures, data, drawings, or design calculations and include them in your report.
• Lessons learnt (what the overall benefits gained from the training program)
Chapter 3: Recommendations
• Advantageous that helped the student in completing the training program.
• Disadvantageous and challenges that faced the student and how he/she did overcome them.
• Recommendations to improve training program in the college.
• Recommendation for the training company. Conclusion Sum up and summary of the training
experience. Reference If it is needed Appendix (option) This will help the instructor to have a background
about the trainee and his/her previous experiences. Also, it helps the students in writing their CVs for
future job application especially for fresh graduates who do not have previous practical experiences.
• Basic information (name, city, contact details…etc.).
• Job objectives.
• Academic qualifications.
• Practical experiences.
• Skills this will help the instructor to have a background about the trainee and his/her previous
experiences

Course Name: Internship

Student’s Name:

Course Code: MGT430

Student’s ID Number:

Semester: 2nd Semester

CRN: 21932
Academic Year: 2022-2023

For Instructor’s Use only
Instructor’s Name: Dr. Sager Alharthi
Students’ Grade:
Level of Marks:

Secondary address separator

Secondary address

Text
Text

Text
Text

Thank You

‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬

Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University

PERIODIC REPORT No: 1
Internship Student Report | Month ….
Start Date: __/___/2025_
End Date: ___/___/__2025_
Student’s Name: Fatimah Yahya Alqahtani

Student’s ID Number: S200228196

Training Organization: Ministry of Municipalities

Trainee Department: Administrative Secretariat

and Housing

Training

Trainee Supervisor Name: Mohammed Abdullah
AlMuehi
Course: MGT430

Faculty Member: Nouf Alhajri
CRN: 50150

Academic Year/Semester:
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.

1

‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬

Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University

(Report Components)
What are the activities and tasks given to you during this
month?
• Receiving and classifying incoming correspondence (paper
and electronic) by entity and subject.
• Forwarding documents and transactions to the appropriate
departments.
Task(s)

• Scheduling and coordinating meetings.
• Preparing meeting rooms with necessary materials
(devices, water, etc.).
• Writing and proofreading official letters and reports.
• Archiving administrative documents, both electronically
and manually.

What skills did you learn through the month?
• How to draft and format professional correspondence.
• Organizing and documenting meetings efficiently.
• Using digital archiving systems for administrative
New skill(s)
documents.
• Enhancing communication and coordination within a
government office setting.

2

‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬

Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University

How many meetings did you attend?
• I attended four meetings during the month, where I helped
Meeting(s)

prepare the meeting environment and recorded meeting
minutes.

What are the difficulties you had this month?
• Understanding the formal tone and structure of government
correspondence.
• Managing time during peak correspondence hours.
• Navigating the electronic archiving system initially.

Difficulty/ Challenge(s)

How did you overcome these difficulties?
• I asked my supervisor for examples and templates of
formal letters.
• I created a task schedule to manage my time better.
• I practiced using the archiving system with guidance
until I became comfortable.
What did you learn from completing the tasks
• I learned the importance of clear communication in
administrative roles.

Learning

• I understood the value of organization and documentation
in government operations.
• I gained insight into the workflow of correspondence and

3

‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬

Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University

internal transactions.

What did you want to learn more?
• I would like to learn more about handling confidential
documents.
• I’m also interested in learning about advanced electronic
archiving and workflow management systems.

*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.

4

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