Right-click the status bar, click Section on the Customize Status Bar menu that opens (if it is not already checked), then click the document to close the menu
The status bar indicates the insertion point is located in Section 1 of the document.
- 2
Click the Show/Hide ¶ button in the Paragraph group to show paragraph marks and hidden formatting symbols (if it is not already turned on)
Turning on formatting marks allows you to see the section breaks you insert in a document.
- 3Quick Tip
To delete a break, click to the left of the break with the selection pointer to select it, then press DELETE.
Place the insertion point in the blank paragraph above the Projected Budget heading, click the Layout tab, click the Breaks button in the Page Setup group, then click Next Page in the Section Breaks section
Word inserts a next page section break, shown as a dotted double line, above the blank paragraph above the heading, as shown in Figure 4-6. You might need to scroll or zoom out to see both the section break and the insertion point in your document window. When you insert a section break at the beginning of a paragraph, Word inserts the break at the end of the previous paragraph. The document now has two sections. Notice that the status bar indicates the insertion point is in Section 2.
- Figure 4-6Next Page Section Break
- 4
Click the Insert tab, click the Page Number button in the Header & Footer group, point to Bottom of Page, then click Plain Number 3 in the Simple section
A page number field containing the number 2 is right-aligned in the Footer area at the bottom of page 2 of the document. The document text is dimmed.
- 5Quick Tip
To change the location or formatting of page numbers, click the Page Number button, point to a page number location, then select a format from the gallery.
Select the page number, click the Bold button on the Mini toolbar, click the Font Color button on the Mini toolbar, then save your changes
The page number is bold and blue. If you want to change the numbering format or start page numbering with a different number, you can simply click the Page Number button, click Format Page Numbers, and then choose from the options in the Page Number Format dialog box.
Using Sections to Vary the Layout of a Document
Dividing a document into sections allows you to vary the layout of a document. In addition to applying different column settings to sections, you can apply different margins, page orientation, paper size, vertical alignment, header and footer, page numbering, footnotes, endnotes, and other page layout settings. For example, if you are formatting a report that includes a table with many columns, you might want to change the table’s page orientation to landscape so that it is easier to read. To do this, you would insert a section break before and after the table to create a section that contains only the table, and then you would change the page orientation of the section that contains the table to landscape. If the table does not fill the page, you could also change the vertical alignment of the table so that it is centered vertically on the page. To do this, use the Vertical alignment arrow on the Layout tab of the Page Setup dialog box.
To check or change the page layout settings for an individual section, place the insertion point in the section, then open the Page Setup dialog box. Select any options you want to change, click the Apply to arrow, click This section, then click OK. When you select This section, the settings are applied to the current section only. When you select This point forward, the settings are applied to the current section and all sections that follow it. If you select Whole document, the settings are applied to all the sections in the document. Use the Apply to arrow in the Columns dialog box or the Footnote and Endnote dialog box to change those settings for a section.
Learning Outcomes
Manage headers and footers
Insert property controls
Once you have divided a document into sections, you can format each section with different header and footer, column, margin, page orientation, and other page layout settings. By default, a document is formatted as a single section, but you can divide a document into as many sections as you like. You insert a Quick Part property control in the header and format the header using a built-in header style.
Steps
- 1Trouble
If the Header & Footer contextual tab is not showing, click the Header & Footer tab.
Click the Go to Header button in the Navigation group, click the Quick Parts button in the Insert group, point to Document Property, then click Title
A property control for the Title property is added to the header. A property control is a content control that contains document property information, such as title, company, or author. You can assign or update a document property by typing directly in a property control or by typing in the Properties boxes on the Info screen.
- 2
Type Advertising Campaign Prospectus in the Title property control
The document title is added to the header. When you assign or update a document property by typing in a property control, all controls of the same type in the document are updated with the change, as well as the corresponding property field on the Info screen.
- 3Quick Tip
To remove a header, click in the Header or Footer area, click the Header button in the Header & Footer group, then click Remove Header. To remove a footer, click the Footer button, then click Remove Footer.
Click the Header button in the Header & Footer group, scroll down the gallery, click Integral, then scroll until the bottom of page 1 and the top of page 2 are visible in the document window
The header design changes to the Integral design, as shown in Figure 4-7. The headers and footers are the same in Section 1 and Section 2. If you wanted to create different headers and footers for different sections, you would need to break the link between sections by clicking the Link to Previous button in the Navigation group. The Link to Previous button is a toggle button that you can use to link and unlink headers and footers between sections in a multi-section document.
- Figure 4-7Integral Header
- 4
Click the Close Header and Footer button in the Close group
The header and footer areas close and are dimmed. The body of the document is now active.
- 5
Click the Home tab, click the Show/Hide ¶ button , then save your changes
Adding a Custom Header or Footer to the Gallery
When you design a header that you want to use again in other documents, you can add it to the Header gallery by saving it as a building block. Building blocks are reusable pieces of formatted content or document parts, including headers and footers, page numbers, and text boxes, that are stored in galleries. Building blocks include predesigned content that comes with Word, as well as content that you create and save for future use. For example, you might create a custom header that contains your company name and logo and is formatted using the fonts, border, and colors you use in all company documents.
To add a custom header to the Header gallery, select all the text in the header, including the last paragraph mark, click the Header button, and then click Save Selection to Header Gallery. In the Create New Building Block dialog box that opens, type a unique name for the header in the Name box, click the Gallery arrow and select the appropriate gallery, verify that the Category is General, and then type a brief description of the new header design in the Description box. This description appears in a ScreenTip when you point to the custom header in the gallery. When you are finished, click OK. The new header appears in the Header gallery under the General category.
To remove a custom header from the Header gallery, click the Header button in the Header & Footer group, scroll to the new header, right-click it in the Header gallery, click Organize and Delete, make sure the appropriate building block is selected in the Building Blocks Organizer that opens, click Delete, click Yes, and then click Close. You can follow the same process to add or remove a custom footer to the Footer gallery.
